EXECUTIVE ASSISTANT TO THE CEO AND MANAGER OF OFFICE ADMINISTRATION

Headquartered in Kansas City, Missouri, Women Leaders in Sports is an organization dedicated to developing, connecting, advancing, and championing women working and leading in sports. Women Leaders currently serves nearly 6,000 members representing 600+ institutions, sports teams, and sports businesses nationwide.

We provide women connection, confidence, and a path to leadership by:

• Training and mentoring through our world-class leadership experiences
• Creating opportunities for connection and community, giving women a robust network to support their entire career journey
• Championing women leaders by promoting their success through awards and media
• Educating, engaging, and challenging industry leaders to make more diverse and equitable hires

Women Leaders is currently looking for a highly organized, collaborative, and fast-paced Executive Assistant to the CEO and Manager of Office Administration to join its energetic and high-performing team. In this role, you support anything and everything that touches the CEO and have the opportunity to be part of a fast-growing, purpose-driven organization changing the leadership landscape in sports. The job requires a self-starter and who can interact regularly, effectively, and efficiently with the most senior executive stakeholders both inside the organization and externally. The job holder must be capable of managing their own time effectively, deal well with ambiguity, and thrive in a fast-paced environment.

This full-time, in-person position has generous benefits, including medical and dental insurance, a 401(K) plan with employer contributions, paid vacation, and paid maternity leave, located in our Kansas City office in the lively Crossroads District. This role has tremendous growth opportunities as the organization grows and evolves.

General Responsibilities

• Provide superior executive-level support to the CEO. Responsibilities include scheduling and maintaining the CEO calendar, scheduling meetings, taking meeting notes, leading special projects with or on behalf of the executive team, making travel arrangements, and maintaining and updating event calendars.
• Assisted the Executive Team with internal meeting preparation, communications, and general office administrative duties.
• Oversee the event logistics and preparation for all CEO speaking engagements, including keynotes, media interviews, event-related programming, and podcasts.
• Assist the executive team with Board of Directors management, meeting planning, and communication.
• Support the executive team on key organizational committees, including the Bylaws & Policies and Procedures Committee
• Assisted with drafting internal and external written correspondence and edited memos, proposals, reports, and other documents for the executive team.
• Assist with all organizational hiring procedures, including but not limited to managing job postings, scheduling interviews, onboarding, and offboarding employees.
• Support the Women Leaders Performance Institute by scheduling client meetings and engagement sessions, updating presentation decks and handouts for the CEO, and sending client follow-ups post-engagement.
• Manage the Women Leaders e-commerce store and work directly with apparel vendors
• Pro-actively work with the executive team to coordinate team building events, activities for the staff, and annual staff planning meetings
• Oversight and management of all office operations including: day-to-day operations of the office, including answering phones, communicating with service providers, management of vendor ordering and office supplies, responding to general inquiries, mail/shipping, general business operations support, etc.
• Provide support and leadership on special projects as directed by the CEO and COO.

Qualifications

• An obsession with being organized, tracking on projects and tasks, and a high attention to detail
• Comfortable working in a fast-paced environment (and we mean FAST!)
• An ultimate teammate who thrives in a supportive role
• An over communicator who knows how to close the loop and thrives in a role that requires high levels of collaboration and interaction with other people
• An ability to flex and pivot across several projects that require different ways of thinking and working
• Strong time management skills and an ability to multitask; ability to follow through on many items without direct supervision.
• Highly coachable and hungry for feedback to get better and excel in the role
• Keen attention to detail.
• Keen attention to detail.
• Keen attention to detail (yes, it’s that important).
• Ability to balance multiple priorities, be flexible, and work with people
• Demonstrate a professional demeanor in all situations and be able to withhold confidential information
• Demonstrated success operating independently as well as be part of a team
• Strong computer skills required in Microsoft Office (Word, Excel, Powerpoint, etc.) and Zoom platforms
• Exemplary oral and written communication skills
• Superior interpersonal skills with the ability to project professional competence.
• A passion for women’s leadership and career advancement
• Positive outlook and attitude, collaborative spirit, and desire to work hard as a member of a high-performing team

Requirements

• Proven experience in an administrative and/or operations role in a fast-paced work environment
• Project and/or event management experience
• Previous experience in a job that requires multi-tasking, tracking on important information and supporting or directly reporting to a senior-level executive
• Highly proficient in all Microsoft Office platforms and working with technology
• An optimist who sees challenges as opportunities and believes everything is “figure-out-able”
• Bachelor’s degree

Compensation: Commensurate with experience; benefits package including medical, dental, and vision insurance. 401k with employer match.

How to Apply:

Submit cover letter, résumé and three (3) professional references via email to Christina Turner, Chief Strategy and Operating Officer, at christina@womenleadersinsports.org.

Only electronic e-mail submissions will be considered. Applications will be reviewed until the position is filled.