Assistant Director of Athletic Compliance

Western Kentucky University, a member of Conference USA and a Football Bowl Subdivision NCAA member institution, seeks to hire an individual for the position of Assistant Director of Compliance.  This is a 12-month, full-time position.  This position will report directly to the Senior Associate Athletics Director of Compliance and Student Affairs.  Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA.

Primary Duties and Responsibilities:

The following duties are customary for this position but are not to be construed as all-inclusive.  Duties may be added, deleted, and assigned based on management discretion and institutional needs.

• Primary Athletics Compliance Office Oversight for monitoring Initial Eligibility, Recruiting Activity and Playing and Practice Season and other assigned areas of regulation, as necessary

• Primary oversight of all Official Visit documentation including but not limited to, Official Visit Forms being completed in a timely manner, Oversight of all receipts, documentation of visit, and all athletic compliance related criteria surrounding official visit bylaws.

• Monitor academic, amateurism, eligibility and financial aid rules of the NCAA, Conference USA, and Western Kentucky University.

  • Evaluate transcripts for incoming freshmen and transfer student-athletes

  • Monitor and assist with the progress of prospective student-athletes through the NCAA Eligibility Center process

  • Maintain records of student-athletes outside competition, employment, and other activities related to their amateurism status

• Serve as the secondary liaison for the Athletic Compliance Office with one or more of the following campus departments: Admissions, Registrar's Office, International Office

  • Monitor and assist with the progress of prospective student-athletes through the institutional admissions process

  • Coordinate receipt and distribution of student-athlete transcripts and student records as needed for eligibility and/or waiver purposes

  • Monitor student accounts as it pertains to athletic and institutional scholarships. 

• Serve as a primary Athletics Compliance Office contact/liaison for specific sports (determined by the Senior Associate Athletic Director of Compliance) related to all areas of NCAA rules and regulations. 

• Serve as the primary liaison to the Office of Financial Aid to administer the awarding of initial and continuing offers of athletically related financial aid to all student-athletes

• Develop and supervise systems/forms to monitor and document institutional compliance

• Interpret and provide education to students, coaches, athletic staff and representatives of athletics interest on NCAA rules, policies and regulations.

  • Coordinate and conduct educational sessions with pertinent parties as needed

  • Provide rules interpretations to coaches and staff as needed

• Monitor new NCAA legislation.

• Conduct regular audits and reviews to identify any potential athletic compliance issues.

• Report information required by the NCAA and Conference USA.

• Participate with amateurism oversight.

• Participate in the preparation of NCAA squad lists, and financial aid agreements.

• Oversight and training of office student workers/GAs/Interns and support staff

• Special projects as assigned by the Senior Associate Athletics Director for Compliance.

Knowledge and Skills Considered Essential for Success:

• Experience with NCAA waivers, monitoring, and international student eligibility.

• Experience working with NCAA Eligibility Center and Compliance Assistant.

• Excellent oral and written communication skills.

• Must be able to make decisions independently without oversight from supervisors.

• Ability to handle confidential and sensitive situations with tact and diplomacy.

• Must be able to use Microsoft Office.

• Must be able to learn and use TeamWorks Hub

• Strong attention to detail.

• Must be self-motivated and team-oriented.

• Excellent organization, interpersonal, and communication skills.

• Must be willing and able to work evenings and weekends.

• Must be willing to travel on an occasional basis.

• The duties and responsibilities of this position must be performed in a competent manner following the highest standards for leadership, professionalism, integrity, accountability, responsibility, cooperation and customer service.

Required Qualifications:

• Bachelor’s degree

• At least two years of working experience in an NCAA athletic compliance office (a Master's degree or higher can substitute for one year of experience).

• Working knowledge of NCAA rules, LSDBi, CA Software and Compliance Integration Software I.E (TeamWorks, JumpForward, FrontRush, etc)