Position Summary

The Manager of Athletic Facilities will work in collaboration with the Director of Athletics to provide strategic planning and oversight for the execution of designated day-to-day operations of the A&R facilities.

This position is responsible for, but not limited to: 1) ensuring regular maintenance and upkeep of all A&R facilities and equipment; 2) development of operational policies and procedures for facility utilization; 3) short and long-range maintenance and construction strategic planning; 4) revenue generation through scheduling and providing oversight for facility rentals and events for internal and external customers; 5) budget management; 6) management of custodial contracts; 7) personnel management; and 8) management of home varsity competitions and other events.

As a member of the A&R leadership team, this person advises and assists the Director of Athletics with operational matters and decisions that pertain specifically to the varsity athletic programs, as well as to other functional areas with A&R.

Job Description

Primary Duties & Responsibilities:

• Ensure regular maintenance and upkeep of all A&R facilities and equipment in order to ensure a safe and clean environment for all users throughout all facilities. Develop and execute short and long-range strategic planning for major maintenance and capital improvement projects. This includes securing competitive bids, selecting contractors, securing budget approval, and overseeing predetermined deadlines. Direct security needs and access management to all A&R facilities.

• Serve as the department liaison for facilities capital projects, working closely with the Senior Leadership, Facilities Planning and Management staff, and the project architects and contractors. This includes oversight of the annual planning for the renovation and repair budget. Serve as the liaison with WashU Facilities and lead the services provided by them.

• Recruit, select, train, supervise, and evaluate the Manager of Events and Game Operations and the Equipment Manager. Manage the implementation of Event Management Systems for A&R facilities. Coordinate the inventory tracking process.

• Develop and enforce operational policies and procedures for facility use and associated programming across all A&R facilities. Provide oversight, scheduling, and/or onsite management for all home varsity intercollegiate competitions and other scheduled activities or events at A&R facilities including safety, security, and legal matters for these events (i.e., summer programs, camps, recreation, non-athletic, and special events including major campus-wide and non-university rentals.)

• Manage athletics facilities operations and events budgets, including generating revenue through facility rentals. Track the depreciation of departmental assets and budget for their replacement.

• Represent A&R across campus, regionally and nationally on task forces, as appropriate. Participate in collaborative activities across the Division of Student Affairs. Work collaboratively in a leadership role across constituent groups to advance the mission, vision and values of WashU and A&R.

• Other duties as assigned.

Working Conditions:

• Typically an office environment.

• Frequently required to work outdoors during certain periods of the year.

• Some lifting is required.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Facility Management And Operations, Construction And/Or Capital Projects (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Master’s degree and 4 years experience in facilities and construction management, intercollegiate athletics or related fields.

• Ability to communicate effectively with university staff, students, parents, faculty, administrators, and contractors. 

• Ambitious, responsible, and able to work effectively as a member of a team and independently. 

• Have initiative, commitment, and integrity.  In addition, have have excellent facilities management knowledge, communication, and organizational skills. 

• Comfortable working with ambiguity and have the ability to organize and manage multiple project operations involving multiple and conflicting timelines.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Progressively Responsible Work In Facilities In An Academic Setting (5 Years)

Skills:

Cross-Departmental Collaboration, Fast-Paced Environments, Interpersonal Communication, People Management, Prioritization, Professional Etiquette, Project Facilitation, Renovation Planning, Repair Management, Repair Services, Sound Judgment, Stress Management, Teamwork, Technical Knowledge, Time Management, Vendor Communications

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.