Student Athlete Services & Employee Coordinator

Summary:

The purpose of the Student Athlete Services & Employee Coordinator is to provide professional operational execution of human resource and student-athlete services to support the VCU Department of Athletics. This position reports to the Director of Human Resources & Student Services and serves as a trusted advisor for student-athletes, coaches, and staff. 

Typical Duties

• Manage the Student-Athlete Services function by carrying out major assignments related to athletic financial aid, student visas, and international taxes.

• Interact, both orally and in writing, with various VCU Departments (Financial Aid, Student Accounting, Admissions, Housing, Dining Services), as well as with parents, student-athletes, and coaches, as it relates to the variety of student-athlete services;

• Analyze student accounts and calculate athletic aid awards, working with VCU Financial Aid, Student Accounting, and Athletic Compliance to apply athletic financial aid through accurate interpretation of NCAA rules and regulations;

• Maintain up-to-date knowledge of pertinent regulations and policies governing the grant-in-aid program;

• Oversee the VCU Athletics Book library through management of the library database, book inventory, distribution and collection of books, and the completion of fiscal reconciliations in accordance with VCU and NCAA policies;

• Manage the student-athlete on-boarding process, constantly communicating with incoming student-athletes, administrators, and coaches regarding important matters pertinent to the student-athlete's successful transition to VCU;

• Serve as the Human Resource Associate for VCU Athletics, demonstrating sound judgment and decision-making in providing expertise related to Human Resources;

• Oversee recruitment and selection for all work-study, hourly, and student-worker positions;

• Manage the new hire on-boarding process, ensuring timely and accurate completion of ExpressHire and HireRight, reviewing new hire paperwork for accuracy and submitting to University HR, scheduling NEO and facilitating VCU ID card, parking, and email set-up process;

• Manage affiliate and volunteer process for Athletics, coordinating all appointment requests, administering appointment letters, and onboarding;

• Serve as the official timekeeper for VCU Athletics using the RealTime and Banner information systems;

• Manage the employment separation process.