Executive Coordinator

Executive Administrative Support to the VP & Director of Athletics

• Maintains and coordinates the scheduling of the VP & Director of Athletics calendar.

• Arranges travel by preparing and processing travel authorizations, reimbursements, and direct payments for the VP & Director of Athletics and the administrative staff.

• Ensures the confidentiality of all information in the office.

• Serves as liaison, via written and verbal communication, between the VP & Director of Athletics and the media, prospective student-athletes and their parents, and corporate organizations regarding all aspects of athletic programs.

• Responds to requests and inquiries from internal and external customers (i.e., students, parents, schools, faculty, staff, financial institutions, national, state, and local health organizations, civic and professional organizations, and businesses), thereby requiring professional and courteous interactions.

• At times, may be responsible for leading and overseeing the work of interns/volunteers in the Athletic Department (interns and volunteers are assigned to specific areas - marketing, sports info, etc.)

• Prioritizes multiple issues and uses sound judgment and professional discretion in accordance with knowledge of and in compliance with University policies, procedures, and guidelines.

• Independently, and at times on behalf of the VP & Director of Athletics, resolves issues and follows up to determine that satisfactory results are achieved.

Donor Relations

• Interacts extensively with donors and sponsorship businesses, ticket purchasers, other Division I institutions of higher learning, and the general public to assist with generating revenue for the VCU Athletic Department.

Special Events & Administrative Public Relations Support

• Serves as key departmental representative by hosting special events targeted at donors, sponsors, and other individuals/companies who provide support for VCU athletic programs.

• Supports additional senior VCU Athletic administrators.

• Gatekeeper of written communication from VCU Athletics.

• Coordinates delivery of VCU Athletic apparel and memorabilia to key community leaders, businesses, and partners.

• Organizes various staff outings/team-building functions.

• Work with the external group on strategic communications planning.

Administrative Support to the Deputy Director of Athletics

• Provides executive-level administrative support to the Deputy Director of Athletics.

• Arranges travel by preparing and processing travel authorizations, reimbursements, and direct payments.

Fiscal Administration

• Primary contact with Siegel Center faculty and senior administration as it relates to office management and administrative solutions.

• Responsible for the general office management of the Siegel Center administrative offices.

• Has decision-making authority as it relates to the management of office supplies, business cards, stationery, and equipment for staff members.

• Provides fiscal support by coordinating payments and other procurement-related items for the VP & Director of Athletics.

• Manage certain Athletics contracts (Olympic Sports Game Contracts).