Athletics Administrative Assistant

Serve as the first point of contact for the Department of Intercollegiate Athletics, providing clerical and high-level administrative support to the Director of Athletics and Associate Directors. Direct visitors to appropriate staff members. Coordinate travel arrangements and travel expenses reimbursements, financial records, leave reporting, and credit card management for the Director of Athletics. Maintain/schedule for the Director of Athletics calendar. Function as a liaison between the Director of Athletics and other departments.

Essential Duties/Responsibilities:

• Handle administrative duties, interpret administrative policies

• Prepare purchase orders & other expenditures

• Coordinate travel arrangements

• Maintain calendars & schedule meetings for Director of Athletics and Associate Directors

• Compose routine correspondence

• Maintain and monitor financial records

• Perform monthly financial account reconciliations

• Prepare meeting minutes

• Coordination for events and programs

• Manage reception area

• Respond to phone/walk-in/email inquiries

• Maintain conference room schedule

• Assist with annual staff orientation

• Maintain office supplies and copier supplies

• Assist with records disposal

• Other duties as assigned by the Director of Athletics.

Must maintain a high degree of confidentiality on all sensitive information this position is privy to. Employee agrees to abide by the Code of Ethics as set forth by the University of Texas at Dallas and the University of Texas System. Has knowledge of all Microsoft Office software and be able to learn and use institutional software systems (i.e. PeopleSoft). Complies with all State and University policies.