Associate Athletic Director - Facilities & Event Operations

Job Purpose:

The Associate Athletic Director for Facilities & Event Operations provides strategic leadership and oversight for all athletic facilities and event operations.  This position is responsible for the planning, coordination, and execution of game and event logistics, as well as the management, maintenance, scheduling, and long-term planning of athletics facilities.  The role ensures a safe, high-quality environment for student-athletes, staff, and spectators while maintaining compliance with institutional, conference, and National Collegiate Athletic Association regulations. 

Essential Job Functions:

·         Plan, coordinate, and execute all home athletic contests and special events

·         Serve as the primary liaison for game-day operations, including coordination of officials, teams, media, ticketing, security, parking, and emergency services

·         Serve as the point of contact for game operations technology, including video boards, scoreboards, audio systems, and replay systems

·         Manage game and event schedules to avoid conflicts and ensure efficient operations

·         Oversee the daily operations, maintenance, and scheduling of all athletic facilities

·         Maintain a comprehensive master calendar for all athletic venues, including competitions, practices, maintenance, and external rentals

·         Develop and maintain facility policies, procedures, and sport-specific visiting team guides

·         Ensure compliance with all applicable federal, state, and local laws and regulations

·         Oversee crowd management, security operations, and emergency preparedness for all events

·         Assist in long-range planning, including capital projects, renovations, and facility improvements

·         Oversee postseason bid submissions and hosting responsibilities for conference and NCAA events

·         Hire, train, schedule, and supervise full-time, part-time, and student event staff

·         Oversee third-party vendors and contracted service providers

·         Provide leadership and professional development for game operations personnel

·         Develop, monitor, and manage facilities and event operations budgets

·         Prepare cost estimates for events and communicate financial responsibilities to clients and external groups

·         Coordinate and manage external facility rentals, including scheduling, logistics, and billing

·         Actively solicit and support external events such as receptions, banquets, camps and clinics

·         Serve as the department liaison for summer camps and clinics

·         Work evenings, weekends, holidays and travel as required

·         Perform other duties as assigned

Minimum Requirements:

Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and five years of related experience in a collegiate or professional sports setting. An equivalent combination of education and experience may be considered.

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex (including pregnancy, sexual orientation, gender identity and gender expression), religion, age, genetic information, disability, or protected veteran status.