Human Resources Coordinator

Human Resources Coordinator

Athletics Administration - Pennsylvania-Pittsburgh - (26003388)

The Human Resources Coordinator provides administrative and operational support to Athletics Human Resources. Responsibilities include, but are not limited to student and temporary hiring oversight, preparing job postings, maintaining personnel files, administering Athletics parking permits, managing Wheels of Support/DMV clearances, ensuring compliance with Child Protection Clearances and mandatory trainings, and supporting data reporting as assigned. The ideal candidate must be able to multi-task and work efficiently and accurately in a fast-paced, complex environment while maintaining the highest standards of confidentiality at all times.

Job Summary

Supports human resources by assisting in the hiring process; processes payroll related transactions; updates and maintains files, records, and databases; and assists in various administrative functions.

Essential Functions 

Oversee student employment and all-temp hiring processes, mandatory training compliance for Conflict of Interest, Clery Act, Title IX, Anti-Hazing, FERPA, and other training(s) for all Athletics coaches, staff, students, all-temps, and volunteers. Oversee Child Protection Clearances and Mandated Reporter training compliance, including communication, distribution, consultation, and collection/reporting. Oversee staff/coach parking permit administration and parking requests in close collaboration with the Pitt Mobility office. Oversee daily operations of the Athletics Wheels of Support program, including dealer communications, vehicle management, and DMV clearance paperwork, working closely with the Athletics Business Office. Assist with processing staff and coach employment actions, including new hires, terminations, and other employment changes. Assist with the collection and maintenance of employee information and personnel files, ensuring all required documentation is current and complete, including the preparation of new employee files. Assist with the coordination of new employee onboarding, Athletics HR database, website, and calendar management, and provide support to staff and coaches throughout the hiring process. Assist with the collection and tracking of staff performance reviews and goal documents, new staff relocation, and data and report requests as assigned. Assist Sports Camps staff with the student employment process, including posting requisitions, processing offers, tracking Child Protection Clearances, and providing onboarding updates. Additional duties as assigned.

Physical Effort 

Position is largely sedentary. Must be able to sit or stand for prolonged periods of time.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.