Purchasing Coordinator

University of Oklahoma Athletics Department is looking for a highly organized, self-motivated, enthusiastic member to join the Business Operations as the Purchasing Coordinator. This position will be responsible for all purchasing related duties, supplier management, RFP management, and purchase order management.

Essential Functions:

• Overseeing complex purchases to meet departmental needs for goods and services

• Advising and assisting departments in the selection of supplies and equipment, and in the preparation of requisitions

• Analyzing bid comparisons from several vendors and determining the acceptable bidder for contracts, keeping within budgetary limitations

• Reviewing requisitions for accuracy and placing orders with vendors

• Responsible for new vendor onboarding

• Creation of purchases orders and approving purchase orders up to a pre-defined limit

• Coordinating resolution of overdue orders or resolving unfulfilled vendor contract obligations

• Working with vendors and departments to ensure timely processing of invoices and payments

• Management of small dollar purchase orders

• Management of RFP process

• Responsible for training the Athletics department on purchasing process

• Responsible for invoice management including approval of invoices, proper coding, ensuring invoices follow University, State, and NCAA

• guidelines

• Responsible for monitoring and responding to ABO email

• Serve as liaison between the OU Athletics Department and the University Procurement Department

• Other duties as assigned

Job Requirements

Required Education and Experience: Bachelor's Degree in Supply Chain Management, Business Administration, Accounting or related field, AND;

• 36 months purchasing experience, to include responsible buying and/or materials management.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 84 months related experience.