University of Oklahoma Athletics Department is looking for a highly organized, self-motivated, enthusiastic member to join the Business Operations as the Purchasing Coordinator. This position will be responsible for all purchasing related duties, supplier management, RFP management, and purchase order management.
Essential Functions:
Overseeing complex purchases to meet departmental needs for goods and services
Advising and assisting departments in the selection of supplies and equipment, and in the preparation of requisitions
Analyzing bid comparisons from several vendors and determining the acceptable bidder for contracts, keeping within budgetary limitations
Reviewing requisitions for accuracy and placing orders with vendors
Responsible for new vendor onboarding
Creation of purchases orders and approving purchase orders up to a pre-defined limit
Coordinating resolution of overdue orders or resolving unfulfilled vendor contract obligations
Working with vendors and departments to ensure timely processing of invoices and payments
Management of small dollar purchase orders
Management of RFP process
Responsible for training the Athletics department on purchasing process
Responsible for invoice management including approval of invoices, proper coding, ensuring invoices follow University, State, and NCAA
guidelines
Responsible for monitoring and responding to ABO email
Serve as liaison between the OU Athletics Department and the University Procurement Department
Other duties as assigned
Required Education and Experience: Bachelor's Degree in Supply Chain Management, Business Administration, Accounting or related field, AND;
36 months purchasing experience, to include responsible buying and/or materials management.
Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 84 months related experience.