Assistant Athletic Director for Business Operations

Reporting to the Sr. Associate Athletic Director for Business Operations/CFO, the Assistant Athletic Director for Business Operations will oversee the day-to-day operations of the Charlotte Athletics Business Office. The Assistant Athletic Director for Business Operations must possess advanced troubleshooting skills as well as demonstrate a commitment to customer service and continuous improvement. Work must be done independently, with a strong attention to detail, to manage multiple projects and meet department deadlines.

Summary of Position Responsibilities

• Evaluate processes and make recommendations to establish an environment of continuous improvement for the Athletics Business Office.

• Utilizes available resources to streamline workflows and create efficiencies with a focus on reducing paper-based workflows.

• Serve as the liaison with accounts payable, general accounting, PCard, purchasing, risk and insurance management, fixed assets, tax, travel, and expense reporting.

• Review and approve travel expenses, PCard transactions, employee reimbursements, interdepartmental transactions, and purchase order requisitions.

• Department liaison with third-party travel agency (Shorts Travel).

• Oversee all revenue accounting for the athletics department.

• Reconcile Athletic Foundation accounts and monitor available balances to ensure funds are being utilized appropriately.

• Prepare monthly budget reports for distribution to coaches, staff, and senior leadership.

• Assist with the annual budget development process in collaboration with executive staff, department heads, and coaches.

• Assist with the preparation of EADA/NCAA AUP reports

• Assist with capital projects’ financial tracking.

• Complete financial reconciliations with third-party vendors and hosted events as necessary.

• Act as best practice leader and addresses policy and process questions on UNC Charlotte, UNC System, North Carolina state and Athletics Department guidelines.

• Stays up to date and informs coaches and staff on new initiatives, processes, and/or policy changes as dictated by the UNC System and UNC Charlotte Financial Services.

• Creates resources, conducts training and facilitates on boarding new athletics department staff on purchasing, travel and expense policy and procedure as needed.

• Maintains and updates Athletics Business Office policy and procedure manual as required.

• Works with internal and external parties to ensure contracts are executed and managed in accordance with UNC Charlotte, UNC System, and North Carolina state regulations.

• Consult with Purchasing Services, the Office of Legal Affairs, Tax, Enterprise Risk Management, and other resources, as appropriate.

• Oversee the payment and processing of game contracts.