Director of Equipment Services

The Director of Equipment Services serves as the lead administrator for all athletic equipment operations, providing independent oversight and strategic management of equipment logistics for 18 NCAA varsity sports, including a Football Championship Subdivision (FCS) program. This role requires a level of autonomy and decision-making to ensure the safe, compliant, and cost-effective operation of the equipment department. The Director exercises substantial independent judgment in managing budgets, staff, vendor relationships, and sport-specific needs while developing systems and procedures that support the overall mission of the athletics department.

This is a complex and dynamic position that functions with supervision and requires the ability to manage multiple priorities in a fast-paced environment. The Director supervises a team of three full-time equipment staff as well as students and works collaboratively with coaches, administrators, sports medicine, operations, and external vendors.

Strategic Equipment Management

• Serve as the department’s lead authority on equipment operations and logistics, making decisions on purchasing, inventory control, and distribution across 18 varsity sports.

• Analyze, develop, and implement equipment policies and procedures to ensure compliance with NCAA, institutional, and safety standards.

• Lead the development of sport-specific equipment budgets in collaboration with coaches and senior leadership; exercise discretion in purchasing and vendor negotiations.

·       Oversee the department’s equipment operations staff, including hiring, training, scheduling, and performance evaluations, to ensure high standards of service and efficiency.

·       Maintain accurate financial and inventory records, prepare periodic operational reports, and present findings and recommendations to senior athletics leadership.

·       Coordinate appropriate units to align equipment needs with broader department goals and timelines.

·       Represent the department in equipment-related matters at conference, institutional, and vendor meetings; develop strategic partnerships to maximize resources and brand alignment.

·       Ensure adherence to risk management protocols, including oversight of equipment maintenance, repair, and replacement cycles.

Football Operations Oversight

• Independently manage all daily equipment operations for the FCS football program, including practice setup, equipment fitting, and travel coordination.

• Make autonomous decisions regarding the preparation, repair, and management of football gear and uniforms for both home and away games.

• Coordinate with coaching and operations staff to ensure all football-related equipment needs are proactively met.

Staff Leadership & Supervision

• Provide direct supervision, training, and performance management of three full-time equipment staff.

• Delegate assignments, evaluate workload distribution, and ensure accountability for meeting department standards and deadlines.

• Lead recruitment, scheduling, and development of student employees and seasonal support staff.

Vendor & Contract Management

• Act as primary liaison with apparel and equipment providers, exercising independent judgment in coordinating orders, timelines, and branding requirements.

• Oversee execution and fulfillment of apparel contracts, ensuring compliance with vendor agreements and branding guidelines.

Inventory Control & Compliance

• Utilize inventory management systems to track asset lifecycle, streamline distribution, and reduce waste or duplication.

• Ensure proper maintenance, fitting, and certification of protective equipment, particularly football helmets and pads, in accordance with NOCSAE and AEMA standards.

• Maintain up-to-date knowledge of and ensure department-wide adherence to NCAA equipment rules and institutional compliance policies.

Required Qualifications

• Bachelor’s degree from an accredited institution.

• Minimum 3–5 years of experience in athletic equipment operations, including supervisory responsibilities and direct experience with football.

• Demonstrated ability to make independent operational and personnel decisions in a complex work environment.

• Strong leadership, communication, and organizational skills.

• Proficiency with athletic inventory software and systems.

• Ability to lift and transport items up to 50 pounds and work non-standard hours, including weekends and travel.

Preferred Qualifications

• Experience overseeing equipment operations for football at the collegiate level, particularly FCS or FBS.

• Familiarity with vendor contract administration and brand management.

• Budget oversight experience with multiple sport programs.