Athletics Business Operations Coordinator

JOB SUMMARY                                                                                                                                    

This position within the Athletics Business Office provides financial operations support to the Department of Athletics. The role reports to the Director of Business Operations and serves as a key resource in ensuring compliance, efficiency, and accuracy across business functions.

JOB FUNCTIONS                                                                                                          

Onboard new staff and provide ongoing education to current staff regarding Business Office budgets, policies, and procedures. Ensure compliance with NCAA, Atlantic Coast Conference (ACC), University, and departmental policies and procedures. Assist in maintaining and updating the Athletics Business Office policies and procedures manual; recommend enhancements to improve processes and internal controls. Serve as the primary departmental contact for reviewing and approving Workday financial transactions, including:

• Requisitions

• Expense reports

• Supplier invoices

• Corporate card transactions

Ensure all transactions adhere to University financial policies, internal controls, and approval workflows. Assist in the planning, booking, and reconciliation of team travel, including:

• Team charters

• Private aircraft arrangements

• Per Diem

• Other student-athlete travel logistics

Support the annual external audit process by compiling required documentation and responding to audit requests. Research, analyze, and provide financial data to support decision-making by the Director of Business Operations. Perform additional duties as assigned by the Director of Business Operations.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.

• Ability to handle difficult and stressful situations with professional composure.

• Ability to maintain effective interpersonal relationships.

• Ability to recognize, analyze, and solve a variety of problems.

• Ability to exercise sound judgment in making critical decisions.

• Knowledge of business and management principles.

• Knowledge of generally accepted accounting procedures and principles.

• Knowledge of budget control methods, policies, and procedures.

• Ability to analyze, consolidate, and interpret accounting data.

• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

• Commitment to the University’s core values.

Minimum Qualifications

• Bachelor's degree required in Business Administration, Finance, Accounting, or related field

• Must have strong work ethic, organizational and time management skills

• Ability to interact with employees and vendors in a professional manner

Preferred Qualifications

• Bachelor’s or master’s degree in Business Administration, Finance, Accounting, Business Analytics, or a related field.

• Two (2) to four (4) years of experience within an intercollegiate athletics environment.

• Prior experience with travel planning and logistics coordination.

• Strong organizational skills with attention to detail and ability to manage multiple priorities.

• Working knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and procedures

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff