Associate Director, Athletic Finance

Budget & Finance

• Create, update and coordinate distribution of budget reports for assigned sports and departments.

• Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership on status.

• Hold regular meeting with assigned sports and departments to provide updates on budget standing and address any concerns

Duties & Responsibilities

Financial Reporting

• Assist with data collection and data organization for all required annual reporting (NCAA, EADA, Conference, State, University, etc.).

• Support the Athletics CFO and Assistant Athletic Director, Finance by providing all necessary information to auditors in annual department audits.

Duties & Responsibilities

Financial Accounting

• Complete daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance with appropriate policies and procedures.

• Assist in monthly/quarterly reconciliation of ticket sales for assigned sports working collaboratively with appropriate Athletic Ticket Office staff.

• Perform regular quality control review of all financial transactions and make correcting entries where needed.

Duties & Responsibilities

Accounts Payable

• Review all Nike invoices and collaborate with Business Office leadership to ensure invoices are paid correctly and in a timely manner

• Assist with payment of all expenses related to the Memphis Athletic Foundation and ensure proper funds are used for each expense

• Facilitate the creation, review, and execution of all game contracts and track and ensure any with financial guarantees are budgeted appropriately and paid in a timely manner

Duties & Responsibilities

Human Resources/Payroll

• Create monthly reports on departmental staff Nike Elite usage and Courtesy Car usage and submit appropriate information to Payroll.

• Initiate the hiring process for temporary, student and graduate assistants, staff members and monitor and communicate with HR and Business Office leadership on status and any needed actions.

• Review and assist with completion of all bi-weekly timesheets and monthly leave reports for department staff.

• Submit all necessary information for any type of extra pay for new or current staff (extra pay, moving allowance, car allowance, cell phone stipend, etc.).

• Ensure adherence to policies and procedures.

Duties & Responsibilities

Administrative

• Assist in management of departmental phone line & calendar and in the dissemination of department wide information, as needed.

• Manage Business Office Inventory as assigned.

• Attend Athletics events as required.