Assistant Director, Athletic Business & Finance

Posting Number    SAECC3841
Advertised Title    Assistant Director, Athletic Business & Finance
Campus Location    Main Campus (Memphis, TN)
Position Number    016793
Category    Staff (Hourly/Monthly)
Department    Athletic Business Office

Minimum Position Qualifications    
Bachelor’s degree and two (2) years of relevant experience. Relevant experience may substitute for required education.
Special Conditions    
The Department of Athletics is especially interested in persons with experience in preparing NCAA and Conference reports.

Must be able to comply with all Athletic Department, University, Board of Trustees, Conference, and NCAA policies and procedures..

This position is posted until filled. The department will begin screening immediately.

Work Schedule    
Monday – Friday
8:00 a.m. – 4:30 p.m.
Some evenings and weekends may be required.
Posting Date    05/28/2024
Closing Date    
Open Until Screening Begins    Yes
Hiring Range    $45,000 per year
Full-Time/Part-Time    Full-Time: Benefits Eligible

Working Conditions    
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions    
Special Instructions to Applicants    
All applications must be submitted online at workforum.memphis.edu.
 
Applicants must complete all applicable sections of the online application to be considered for a position.  Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
 
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only?    No

Positions Supervised    
None
Knowledge, Skills, and Abilities    
Organizational skills.
Ability to work independently.
Knowledge of accounting and finance principles.
Thorough knowledge of office methods and procedures, as well as NCAA rules and policies.
Proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems.

Job Duties
Duties & Responsibilities    
Budget & Finance

· Assist with creation, updates and coordinate distribution of monthly budget reports for all sports and administrative units and communicate regularly with coaches, staff and leadership regarding any budget concerns.
· Perform quality control review of all financial transactions and making correcting entries on a regular basis
· Assist with contracts, including for various sport games, to include insuring appropriate review, obtaining approvals, and organizing documentation, and tracking of key terms/deadlines.
Duties & Responsibilities    
Accounting & Reporting

· Assist with all annual financial reporting for the University, NCAA, Conference, etc.
· Reconcile income statement and balance sheet accounts to supporting documentation including monthly/quarterly reconciliation of ticket sales, accounts payable, accounts receivable, deferred revenue, prepaid expenses, etc.
· Assist with daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance with appropriate policies and procedures.
Duties & Responsibilities    
Human Resources & Payroll

· Initiate the hiring process for full-time, temporary, student and graduate assistant staff members and monitor and communicate with HR and Senior Leadership on status and any needed actions
Review and approve bi-weekly timesheets and monthly leave reports for department staff
Duties & Responsibilities    
Perform other duties as assigned.

Supplemental Questions
Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
Resume
References List
Optional Documents
Cover Letter