Posting Number SAECC3841
Advertised Title Assistant Director, Athletic Business & Finance
Campus Location Main Campus (Memphis, TN)
Position Number 016793
Category Staff (Hourly/Monthly)
Department Athletic Business Office
Minimum Position Qualifications
Bachelor’s degree and two (2) years of relevant experience. Relevant experience may substitute for required education.
Special Conditions
The Department of Athletics is especially interested in persons with experience in preparing NCAA and Conference reports.
Must be able to comply with all Athletic Department, University, Board of Trustees, Conference, and NCAA policies and procedures..
This position is posted until filled. The department will begin screening immediately.
Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
Some evenings and weekends may be required.
Posting Date 05/28/2024
Closing Date
Open Until Screening Begins Yes
Hiring Range $45,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised
None
Knowledge, Skills, and Abilities
Organizational skills.
Ability to work independently.
Knowledge of accounting and finance principles.
Thorough knowledge of office methods and procedures, as well as NCAA rules and policies.
Proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems.
Job Duties
Duties & Responsibilities
Budget & Finance
· Assist with creation, updates and coordinate distribution of monthly budget reports for all sports and administrative units and communicate regularly with coaches, staff and leadership regarding any budget concerns.
· Perform quality control review of all financial transactions and making correcting entries on a regular basis
· Assist with contracts, including for various sport games, to include insuring appropriate review, obtaining approvals, and organizing documentation, and tracking of key terms/deadlines.
Duties & Responsibilities
Accounting & Reporting
· Assist with all annual financial reporting for the University, NCAA, Conference, etc.
· Reconcile income statement and balance sheet accounts to supporting documentation including monthly/quarterly reconciliation of ticket sales, accounts payable, accounts receivable, deferred revenue, prepaid expenses, etc.
· Assist with daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance with appropriate policies and procedures.
Duties & Responsibilities
Human Resources & Payroll
· Initiate the hiring process for full-time, temporary, student and graduate assistant staff members and monitor and communicate with HR and Senior Leadership on status and any needed actions
Review and approve bi-weekly timesheets and monthly leave reports for department staff
Duties & Responsibilities
Perform other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
References List
Optional Documents
Cover Letter