Position Summary:
Under the direction of the Head Coach, the Director of Soccer Operations executes all operational matters relating to the soccer program, the student athletes and the coaching staff. The Director of Soccer Operations will assist the Head Coach in monitoring the budget for the soccer program. Ensure compliance with the rules and regulations of the NCAA, BIG 12, and Title IX. This position will handle daily operating functions within the program, coordinate, market and administer summer camps, manage departmental activities, assist on campus recruiting events, and will be responsible for organizing, budgeting, and coordinating team travel, and scheduling.
Duties and Responsibilities of the Position:
Manage departmental activities based on direction and guidance learned during department meetings, to include: taking notes and follow-up with staff; Developing, creating, organizing, and reporting department activities pertaining to marketing, event management, compliance updates and information of interest from other departments; Develop and maintain a monthly calendar, as appropriate;
Update and maintain the student-athlete, and recruit database utilizing the FileMaker Pro software;
Manage team travel and lodging arrangements, including preparing team travel itineraries, meet van/bus shuttle schedules, and rooming lists; work with Anthony Travel on-site staff, serve as the liaison, contact person, and troubleshooter for all team travel. Responsible for team per diem and misc. cash request/reporting as relates to team travel;
Select, arrange for, and oversee all pre-game meals, post-game meals and reception, and training table needs for team as well as select and organize the post snack for visiting teams and officials;
Assist and coordinate with support staff assigned to soccer, specifically, Administrative Assistant, Rock Chalk Video, and Communications to ensure effective and efficient delivery of support services within the department, including but not limited to, mailing of recruiting materials, motivational and hype videos, ensure social media content is maintained and relevant, special event planning, etc.;
Assist with efforts to create and organize a membership initiative to increase membership in booster and alumnae groups, to include providing support to the Assistant Coaches and Sport Administrator to maintain connections with Alumnae and Booster Groups; create and distribute e-newsletters and communications with weekly updates and a monthly newsletter to alumni, boosters, and parents;
Serve as the program liaison to Student-Athlete Development and Leadership/KU LEADS staff;
Coordinate the department’s efforts to maximize community service opportunities and player development for the student-athletes;
Monitor the academic progress of student-athletes and serve as the academic coordinator for the program working closely with academic support staff assigned to soccer;
Assist the Head Coach with research, preparation, and development of the annual budget and monitor, approve, and verify assigned monthly expenditures in a timely manner;
Coordinate team break per diem, housing accommodations, summer bridge program and financial aid as directed by Head Coach;
Responsible for submitting CARA logs to Compliance;
Responsible for drug testing (Kansas Athletics, Big 12 and NCAA) notification to athletes and coaches;
Represent the department at pre-game functions and handle public relations necessary for game and game-day events or the daily operations of the department related to game management;
Serve as troubleshooter on game day, utilizing discretion and independent judgment to solve last-minute issues;
Evaluate priorities and handle special guests, ticket requests, VIP guests and pass lists;
Perform related duties as assigned by Director of Athletics, Head Soccer Coach, or designee.
Required Qualifications:
Bachelor’s Degree from an accredited college or university;
Knowledge of NCAA rules and regulations as they relate to soccer;
Possess a professional demeanor and the ability to work effectively with various constituencies including prospective students, current students, their families, the general public, faculty, administrators and alumni;
Working knowledge of Microsoft Office suite (Excel, Word, etc.);
Detail oriented with strong verbal and written communication and organizational skills;
Demonstrated ability to work effectively under multiple deadlines in a fast-paced office environment with the capacity to adapt quickly to major and minor changes in projects/events and outcomes;
Ability and willingness to work occasional evenings, weekends, or holidays as needed during peak game and recruiting seasons;
Ability and willingness to travel as needed.
Preferred Qualifications:
Knowledge of Big 12 rules and regulations as they relate to soccer;
Demonstrated passion for soccer and knowledge of basic soccer sport rules;
Working knowledge of FileMaker Pro, or similar software programs.
Salary: The annual base salary for this position is $44,000.
The Perks: Kansas Athletics offers relocation assistance and an excellent benefits package including: 403(b) matching program, plus voluntary retirement savings plans; health, dental, vision insurance, Section 125 flexible spending plans; paid holidays, vacation and sick leave; paid Parental leave; employer paid long-term disability, group term life and AD&D; tuition reimbursement; Adidas merchandise allotment and discounts; free weight room access; and more!
Encouraged to apply: Kansas Athletics is committed to providing an equal opportunity for all qualified individuals to be considered for staff positions regardless of race, religion, color, sex, disability, national origin, ancestry, sexual orientation, marital or parental status, age, or status as a veteran. As a reflection of this commitment, Kansas Athletics strives to recruit and employ the most qualified applicants available, consistent with the requirements of the position and the long-range objectives of Kansas Athletics.