Associate AD, Budget & Finance

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.

Reporting directly to the Senior Associate Athletic Director, CFO, the Associate Athletic Director, Budget & Finance will be responsible for managing a budget of $140 million. This individual will analyze and prepare recommendations for financial plans, including annual resource allocation, forecasting, and short and long-term financial planning. Conducts ad hoc financial and/or budget analysis for decision making purposes for the Athletics Department.

Budget management will include oversight of budget preparation, daily and monthly monitoring and tracking of the Athletic Department annual operating budget, forecasting and assist with financial reports. Financial Reports include, but are not limited to: NCAA AUP Report, EADA Report, audits, etc. The individual will be expected to provide leadership in the business office and help balance the athletic department annual budget.

This position requires the ability work a flexible schedule, including nights and weekends, and travel as needed.

Duties & Responsibilities

• Reporting to the Senior Associate Athletic Director, CFO, this position will manage annual budget planning and development and communicates approved budgets to each unit and sport administrator.

• Responsible for monitoring trends, forecasting, and resolving issues, as needed.

• Prepares monthly budget reports for 22 sports and 24 support units for distribution to coaches, staff, and senior leadership.

• Liaison to the university budget office during the budget process and throughout the year.

• Develops policies that effect operations across the industry.

• Establishes operational objectives and plans, ensuring sports and units are meeting performance.

• Manage analytical projects, evaluating findings, preparing reports, and making recommendations to leadership regarding the financial implications of transactions.

• Collaborating with the Senior Associate AD, CFO to direct the development and implementation of financial strategies and recommendations aimed at fulfilling the athletic department’s short and long-term goals.

• Generates long-term financial projections regarding operating revenues and expenses. Evaluates progress and results and initiates changes in policies and procedures.

• Controls resources and policy formation, creating standards for all staff in various units.

• Implement and lead the fulfillment of athletic department third party contracts and ensure there are processes in place for proper internal review and approval.

• Develop and manage the Athletics Business Office guidelines (Purchasing and Travel) and make recommendations for process improvements and ways to streamline operations to increase efficiency.

• Communicate regularly with coaches and staff and develop working relationships with internal and external parties. Will meet with coaches and unit supervisors concerning budget matters.

• Working with all client groups to define and analyze processes to ensure effective budget solutions are met. Provides leadership to unit leads to ensure expectations are met across all units.

• Hire, manage, and train the overall responsibilities and performance of at least four Business Office staff members and prepare annual performance evaluations.

• Special projects and other duties as assigned by the Director of Athletics and the Senior Associate AD/CFO. Projects and additional duties can consist of high levels of importance within the department and institution. Partners with leadership to recommend solutions.

• Oversee implementation of programs and initiatives.

• Budget accountability.  

• Additional duties as assigned.  

Knowledge, Skills and Abilities:

• Extremely organized, self-starter, intrinsically motivated.

• Strong interpersonal, organizational, and leadership skills.

• Strong ability to communicate effectively through both oral and written channels.

• Strong decision-making skills.

• Ability to work collaboratively and communicate effectively with Athletic Department staff, administrators, and external partners.

• Strong problem-solving abilities.

• Ability to exercise sound judgement to handle sensitive and confidential information with discretion.

• Ability to manage multiple tasks and projects with meticulous attention to detail and strict adherence to deadlines.

• Ability to lead and facilitate group meetings.

• Strong understanding of accounting principles and financial management.

• Experience in developing, managing and adhering to budgets.

• Experience in financial planning and strategy.  

• Proficiency in the Microsoft Office Suite (i.e. Outlook, Word, Excel, PowerPoint,), Adobe Suite programs and other relevant software required).

• High ethical standards and professionalism, given the sensitive nature of financial information.

• Proactive and detail-oriented with strong follow-up skills.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.

• Minimum of seven years of related work experience, including three years of managerial experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Master's of Business Administration.

• Seven years or more experience working in a college or university athletic department business office or conference office with demonstrated fiscal and operational management skills.

• Experience communicating complex financial information in clear terms.

• Demonstrated experience in developing, managing and adhering to budgets.

• Experience applying NCAA bylaws as it pertains to budgets and finance.