Assistant Director, Facilities & Event Management

Position Summary: The Assistant Director of Facilities & Event Management reports directly to the Associate Director or Director of Facilities & Event Management. The position serves as the primary facilities operations point-of-contact for select athletic venues and serves as the primary game/event management point-of-contact for multiple intercollegiate athletic programs and sporting events. Additionally, the position oversees Tulane Volleyball’s Taraflex court installation and removal process and directs a labor crew related to said process. Furthermore, the position will assist with the unveiling and management of Tulane’s newly constructed tennis complex, which is anticipated to open during the 2025-2026 academic calendar year. Moreover, the position assists with the day-to-day management of all turf maintenance, grooming, repairs, etc. and manages partnerships with applicable vendors and contractors related to the beautification of athletic facilities. The position is also responsible for event setup and breakdown as well as the day-to-day facility maintenance of assigned facilities; including but not limited to: maintenance, grounds, landscaping, IT, network/televisions, custodial, concessions/catering, inventory, parking operations, etc. The position will assist with the execution of assigned intercollegiate athletic contests as well as occasional third-party special events/rentals.

Essential Functions of the Job:

1. The position performs daily routine maintenance, cleaning, orderliness and facility checks of assigned athletic facilities and directly responds to and/or dispatches any issues within assigned facilities requiring attention. (25%)

2. The position performs event operations preparation and execution of assigned intercollegiate athletic contests for multiple athletic programs, including producing timing/event sheets, facility setup/breakdown, coordinating event/security staffing, coordinating emergency medical staffing, coordinating law enforcement staff, communication and coordinating game officials and game management staff, etc. The position will serve as the lead event operations contact for multiple athletic programs and may serve as the secondary event operations contact for an athletic program(s). (25%)

3. The position oversees the Taraflex court installation and removal process for Tulane Volleyball. The position will work to schedule and direct labor crew related to the process while serving as the main point-of-contact for the process throughout the year. (15%)

4. The position assists with the execution of all Tulane Football home gamedays. The position oversees assigned area(s) and responsibilities on gamedays and assists customers/fans with issues and complaints. The position will work with contracted staff and Tulane staff to ensure a smooth and successful gameday experience. (15%)

5. The position manages assigned daily facility management systems, such as: Blackboard card access system, EMS scheduling system, venue key management system, budgeting system, sport field lighting scheduling system, scoring system, etc. (10%)

6. Performs other duties, as requested or required, whether or not specifically mentioned in this job description. (10%)

Required Education & Experience:

• Bachelor’s Degree in Sports Administration or Closely Related Field

• 1 Year of Experience in Athletic Facilities and/or Event Management

• Current First Aid & CPR Certifications

Required Knowledge, Skills & Abilities/Competencies:

• Strong Interpersonal Skills

• Strong Writing Skills

• Ability to Interact Effectively with Coaches, Administrators, Student-Athletes & Vendors

• Extremely Organized, Self-Sufficient & Intrinsically Motivated

• Strong Organizational, Management & Leadership Skills

• Proficient Computer Skills Including Word Processing, Spreadsheets & Social Media

• Proven Ability to Multi-Task Effectively

• Ability to Prioritize Assignments & Meet Deadlines

• Available to Work Flexible Work Schedule Including Nights, Weekends & Holidays

• Through Knowledge of NCAA & American Conference Rules & Regulations

Preferred Qualifications:

• Master’s Degree

• Previous Experience at the NCAA DI Level in Athletic Facilities and/or Event Management

NCAA Related:

Ensures that all Department of Athletics and university-related activities operate in full compliance with university, conference and NCAA rules and regulations. Attends and participates in scheduled compliance seminars and complies with all the athletic department’s efforts to monitor compliance with NCAA regulations. Seeks interpretation from the compliance staff before acting when necessary. Reports potential rules violations immediately. Completes required compliance paperwork in a timely and efficient manner. Monitors all their areas and/or programs activities closely to maintain compliance with applicable rules and regulations. 

In order to be considered for this position, applicants are required to apply for IRC32745 via the Tulane University employment website (https://jobs.tulane.edu/position/IRC32745).  The position is OPEN UNTIL FILLED.

Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots.

Tulane University is committed to creating a community and culture that foster a sense of belonging for all. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We encourage all qualified candidates to apply. We are intentionally seeking candidates who are committed to fostering equity, diversity, and inclusion in support of Tulane’s Strategy for Tomorrow.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the Office of Human Resources & Institutional Equity by phone at 504-865-4748 or email hr@tulane.edu.