Athletics Academic Coordinator

Job Title

Athletic Academic Coordinator

Agency

Tarleton State University

Department

04340000 Division of Athletics

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University is a Division I program committed to academic and athletic excellence. The position of Athletics Academic Coordinator will support student-athletes in various sport programs. The Athletics Academic Coordinator reports to the Senior Associate Athletic Director for Academics. Other core duties include communicating with various offices including Compliance, Assistant Registrar, Academic Advising, and other offices as appropriate. This position will also be in charge of maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. Academic Coordinators will meet with current and prospective student-athletes concerning academic requirements, provides mentoring, and coordinates tutoring and study hall programs. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, WAC, and University guidelines and regulations. Serves as a Campus Security Authority (CSA).

Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate.

Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.

Duties and responsibilities:

Serve as the coordinator to assigned teams; monitor their academic progress; while also connecting student-athletes to professional development resources.

Communicate with assigned coaching staff through scheduled academic meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes.

Serve as the academic representative to assigned teams for on-campus recruiting operations.

With a thorough understanding of NCAA legislation and continuing eligibility serve as the point of contact for monitoring and projecting student-athlete academic outcomes with assigned teams.

Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking forms.

Promote positive working relationships with faculty.

Prepare and distribute weekly reports to all coaches relative to academic performance, encompassing overall academic performance of team, evaluation of performance of at-risk student-athletes, and weekly student hall and tutoring hours.

Support department and campus-wide student success efforts through participation in a variety of department activities and committee work

Skills:

Excellent oral, written and presentation skills and proactive, responsive interpersonal skills.

Established ability to communicate effectively with student populations, university personnel (e.g. faculty, college deans, administrators, athletic coaches and staff), as well as representatives from the community.

Ability to analyze and solve problems and use independent judgment to manage and impart confidential information. 

Proven organizational skills, attention to detail, and openness to new approaches and new ideas.

Ability to work with competing priorities, multiple constituencies, and advocate for students with political acumen.

Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements

Thorough knowledge of NCAA academic legislation, particularly with rules of student-athlete continuing-eligibility and progress-toward-degree, transfer legislation, and Academic Progress Rates (APR)

Ability to work flexible hours, including evenings and weekends.  Some travel may be required.

Commitment to the Honor System and compliance with all NCAA legislation and principles.

Experience with programs and technology such as canvas, ARMS, banner, etc.   

Minimum Requirements:

Education: Bachelor's Degree required.

Experience: Two years’ experience working in academic advising, teaching, counseling, student affairs, or a related field is required.

Knowledge/Skills/Abilities:

Working knowledge of NCAA academic eligibility and recruiting rules and regulations.

Knowledge of word processing, spreadsheet, and database applications.

Excellent written communication, analytical, interpersonal, and organizational skills.

Ability to multitask and work cooperatively with others.

Ability to work with sensitive information and maintain confidentiality.

Demonstrated and successful experience providing academic advising and/or academic support in education, with evidence of effectively serving a student population.

Preferred:  Master’s Degree Preferred

Salary

Commensurate with experience

Salary Range

The target base annual salary is commensurate with experience and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.