Administrative Assistant II

Provides high-level administrative and operational support to the football program. This position serves as the primary point of contact for internal and external inquiries, manages day-to-day office operations, and assists with scheduling, communications, and event coordination.

Responsibilities & Duties

• Directly partners with the athletic department’s Executive Team to ensure effective communication and collaboration on all football administrative issue

• Prioritizes and arranges meetings, conferences, and appointments with key departmental units and leadership, while ensuring Head Coach is available as needed.

• Assists with operational budget planning and fulfillment

• Assist the head coach in the completion and submission of necessary NCAA Compliance documents

• Assist with the coordination of recruiting activities, including itineraries, official/unofficial visits, and recruiting mailing in compliance with NCAA rules

• Process travel paperwork for recruiting, assist with purchasing card statements, and reimbursements for football staff

• Assist the Athletics Business Office with any needs, including processing invoices, requisitions, and budget tracking as assigned

• Build, monitor, and communicate calendars of all team activities

• Could have duties for both home and away contests

• Support the planning and execution of football-related events, such as banquets, alumni functions, and community outreach

• Serve as the first point of contact for the football office, greeting visitors, answering phones, and responding to inquiries

• Supervise any federal or university student workers

• Prepare, proofread, and distribute correspondence, reports and meeting materials

• Maintain departmental records and files

• Maintain office supplies and overall organization of the football administrative space

• Other duties as assigned

• Minimum Education Requirements

  • Two years of college.

  Minimum Experience and Skill Requirements

  • Three years of Administrative experience required. Additional college education and related work experience may be exchanged year-for-year to meet qualifications.

  • Must possess excellent typing, office procedure, organization, interpersonal, and communication skills.

  • Must be able to work with a variety of people.

  • The ability to multi-task is critical.

  • Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.

  • Excellent organizational skills, attention to detail, and the ability to work in a fast-paced, team-oriented environment