Resource Coordinator (Athletics)

Position Function:

Provides administrative support to the Assistant AD for HRM in managing the day-to-day human resource operations for the Athletics Department. Primary responsibility for employee engagement initiatives. This position leads the Athletics Department Staff Council (ADSC) and supports programming that promotes wellness, recognition, and staff development. This position also manages core HR operational processes to ensure compliance across the employee life cycle.

Salary Grade:  12

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Lead and manage employee engagement programs, including Athletics Department Staff Council (ADSC) initiatives, staff events, wellness activities, and recognition programs.
2. Serve as the coordinator for professional development initiatives.
3. Collaborate with the Assistant AD for HRM and Deputy AD for Strategic Initiatives and Administration to design and implement engagement strategies aligned with departmental S.T.A.T.E. of Mind values.
4. Manage HR operational processes, including onboarding, offboarding, timesheet monitoring, and leave tracking.
5. Prepare and process HR forms, including Position Approval Request Forms (PARFs), Employment Action Forms (EAFs), I-9s, and related employment documents.
6. Manage affiliate staff requests and access.
7. Maintain personnel records in Teamworks and department electronic databases to ensure accurate reporting.
8. Provide guidance to staff on HR policies, procedures, and compliance expectations.
9. Develop and distribute HR-related communications, including newsletters and SWAY updates.
10. Ensure compliance with university policies, procedures, and practices and federal and state regulations.
11. Support special projects and reporting requests as directed by the Assistant AD for HRM and Deputy AD for Strategic Initiatives and Administration.
12. Perform other duties as assigned.

Minimum Qualifications:

High School Diploma and 4 years experience directly related to the duties and
responsibilities specified.

Preferred Qualifications:

1. Bachelor’s degree in human resources, Business, or related field.
2. Previous experience working in a university environment.
3. Experience with Banner system.
4. Knowledge of faculty and/or staff hiring procedures.

Knowledge, Skills, and Abilities:

1. Skill in organizing resources and establishing priorities.
2. Ability to foster a cooperative work environment.
3. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
4. Knowledge of customer service principles, techniques, systems, and standards.
5. Knowledge of faculty and/or staff hiring procedures.
6. Knowledge and understanding of business management principles and practices.
7. Skill in the use of personal computers and related software applications.

Working Conditions and Physical Effort

1. Work is normally performed in a typical interior/office environment.
2. No or very limited physical effort required.
3. No or very limited exposure to physical risk.

Instructions for Applying:

Apply online by submitting a cover letter and resume.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.