Recreation - Facilities and Aquatics Coordinator

The Hopkins Recreation department seeks an innovative and forward-thinking Facilities and Aquatics Coordinator. The Facilities and Aquatics Coordinator is responsible for managing the Facilities & Aquatics teams as well as the day-to-day operations of the Ralph S. O’Connor Center for Recreation & Well-Being. Duties include staff management, training, scheduling, providing customer service, supporting facility oversight, aquatics programming, special events, and varsity athletic events.  Demonstrating adherence to the department philosophy, policies, and communication responsibilities is essential.  The strongest candidates will have a demonstrated ability to work in a fast-paced, team-based environment and a strong history of building and sustaining relationships with staff, students, and coaches. 

Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of diversity and inclusiveness within both the department and University setting. Hopkins Student Affairs seeks to hire, and support the professional development of, colleagues who: are equity-minded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Staff Management (65%):

• Staff recruitment, hiring, scheduling, payroll, leadership of ~110 part-time student employees.

• Build rapport, morale, sense of belonging, and relationships with part-time student staff and members of the facility.

• Coordinate training of all Facilities & Aquatics part-time student staff.

• Assist with planning, organizing, and facilitating monthly & biannual in-service training.

• Maintain and track employee CPR, CPRO, Lifeguarding certifications.

Facility & Aquatics Management (35%):

• Support the implementation, review, and recommendations related to facility policies and procedures including facility access, emergency action plans (EAP), and standard operating procedures.

• Support the inspection of facilities and ensure they are compliant with federal, state, and county public health and safety regulations.

• Assist with the inventory of equipment related to the lifeguards, aquatics programs, and facility emergency preparedness.

• Lead in-service training, CPR & CPRO courses, and American Red Cross Lifeguarding certification courses.

• Aid the Assistant Director in Capital projects and hosting special events.

Ancillary Responsibilities:

• Engage in professional development with recreational and aquatic professional organizations to keep abreast of current trends and issues.

• Serve on university, divisional, and department committees as needed.

• Maintain all necessary certifications related to job responsibilities.

• Perform other duties as assigned including serving on relevant committees serving as proxy for the Assistant Director of Facilities and Aquatics.

• Continually review and revise facility risk mitigation & risk management procedures in recreation and aquatic facilities.

• Ability to lead a large, diverse team of part-time staff, including student management strategies.

• Demonstrates leadership traits including effective communication, supervisory skills, and the ability to manage workflow.

• Promote a culture of safety by demonstrating commitment to personal responsibility and value for safety; communicate safety concerns; use and promote safe behaviors based on training and lessons learned.

QUALIFICATIONS:

• Bachelor’s degree or equivalent combination of education and experience.

• One or more years of relevant experience in facility management or aquatics background.

• Certified Pool Operator (CPO) must be obtained within 120 days of hire.

• American Red Cross Lifeguard Instructor (LGI) must be obtained within 120 days of hire.

• Current American Red Cross Lifeguard certification is preferred.

• Working knowledge of applications such as Microsoft Office, Fusion, and WhenToWork is preferred

• Ability to interact and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.

• Demonstrated experience in supporting the oversight of aquatic & recreational facility staff members is preferred.

• Strong organizational skills and attention to detail.

• Versed knowledge of current aquatics approaches, trends, risk management, and best practices.

• Ability to coordinate daily activities including work scheduling, quality assurance, monitoring of activities, and supervision of personnel.

KEY RELATIONSHIPS:

The Facilities and Aquatics Coordinator is directly supervised by the Assistant Director of Facilities and Aquatics. This position has significant interactions with faculty and staff, students, and other outside constituencies and must demonstrate strong interpersonal skills.

PHYSICAL EFFORT/ENVIRONMENT:

General office, athletic facility, pool, and campus environment. The position may will require the ability to work in damp, humid environments such as a pump room or indoor aquatic facility. Position involves sitting, although frequent movement is necessary. Ability to exert physical effort, including lifting a minimum of 75 pounds, bending, squatting, reaching, or being on feet for long periods of time is required, as well as ability to properly execute test of pool chemistry. Computer usage involving repetitive and/wrist motion is required. The position will require on-site management of activities and must be able to work non-standard hours when required to ensure success of events and programs. Occasional evening and early morning work will be required throughout the year with those dates determined by a supervisor.