Professional Accountant 1

Serves as a primary University credit card user for the Athletics department; manages all related transactions, supporting documentation, and reconciliations to ensure compliance with procurement and audit standards.

Performs monthly and adhoc reconciliations for the Athletics Business Office, including purchasing card transactions, vendor payments, travel expenses, petty cash, and department-specific accounts. Investigates and resolves discrepancies proactively.

Responds to inquiries from vendors, internal departments, students, and other stakeholders; researches account issues, analyzes supporting data, and provides resolution in a timely and professional manner.

Processes a wide range of accounting transactions such as invoice payments, purchase order creation, journal entries, expense transfers, and budget amendments while ensuring compliance with internal controls.  This requires the calculation and verification of data.

Maintains ongoing communication with vendors, regularly requests and reviews statements of account to ensure balances are accurate and up-to-date; follows up on outstanding items or payment discrepancies.

Serves as an Athletics department¿s primary liaison with Procurement Services, managing external contract workflows; tracks all stages of contract approval, maintains contract repository, and ensures compliance with procurement and legal standards.

Enters and maintains financial and operational data in University systems, updates departmental logs, and ensures records are securely stored in accordance with retention policies.

Maintains up-to-date knowledge and compliance with State of Florida, University, NCAA, Conference USA, and department policies and procedures. Reports any known or suspected NCAA violations to the Director of Athletic Compliance and assists in the compliance oversight of subordinate staff.

Performs additional fiscal or administrative tasks as assigned by supervisor and assist with special projects as needed.  Responsibilities may evolve to meet the changing needs of the department and University.

Oversees ordering, receiving, and inventory of all departmental attractive assets.

Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies pertaining to the position of Professional Accountant 1. Reports any known NCAA violations or concerns to the Director of Athletic Compliance and be responsible for the monitoring of any subordinate as it relates to NCAA regulations.