Assistant Athletic Director Business and Finance

Manages daily operations and financial impact of sport team activities in assigned area and oversees the coordination of travel for intercollegiate athletics Teams. Assists with the development and implementation of sports budgets and forecasting. Assists Coaches in the coordination, processing, and financial management of all travel and non-travel related activities. Oversees and manages the day-to-day fiscal responsibilities of the FIU Athletics travel department for intercollegiate events, recruiting trips and away games.

• This role includes, but is not limited to implementing strategies, procedures, and processes based on best practices to improve operating standards.

• Creates Travel Authorizations and Expense Reports for travel activities of assigned sports/departments.

• Provides training and support to Directors of Operations for assigned sports for team travel and non-travel related financial responsibilities as well as auditing and reviewing work output.

• Coordinates and facilitates travel and expense training and workshop as requested. Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies.

• Implements FIU policies and procedures in the day-to-day operations of assigned activities, included, but not limited to, team operation and travel, creating purchase orders, invoice processing, and proper record keeping and tracking.

• Oversees the development, implementation, and day to day tracking and forecasting of assigned sports budgets.

• Processes or initiates the creation of ID transfers, journal entries, approval of intercompany billing, and invoice processing.

• Utilize the University's Total Contract Management software for the initiation, processing and execution of contracts with vendors as needed.

• May represent the Senior Associate Athletic Director in committee meetings or matters related to sport operations/travel.

• Follow FIU procedures in the execution of purchasing requirements.

• Prepares financial analysis, reports, and metrics.

• Works with internal and external auditors as needed.

• Serves as the University's credit card holder and approver for departmental transactions. Adheres to University's credit card policies and procedures.

• Supervises and provides guidance to assigned staff.

• Assists with the development and implementation of the Athletic wide budget.

• Analyzes develops, and implements more streamlined and efficient processes for handling travel transactions within the current University systems, with a focus on reducing paper-based workflows and maximizing automation.

• Oversees travel related foundation reimbursement transactions process.