Assistant Director, Events and Operations/Facilities

Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university’s main campus is located in St. Davids, PA, with many programs also offered online. Eastern’s core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

Position Description

Eastern University invites applications for the position of Assistant Director, Events and Operations/Facilities. This role provides leadership in the oversight, operation, scheduling, and execution of all home athletics contests at Eastern University. This is done in accordance with university, conference, and NCAA guidelines. The Assistant Director of Athletics Events is responsible for managing all gameday operations hosted by Eastern University Athletics. This position will assist the Assistant Director of Athletics for High Performance & External Operations in the procurement of game contracts and scheduling of game officials.

Facilities & Operations Management: Manage the scheduling of all athletic spaces across the St. David’s, coordinating practice schedules for in-season, non-traditional, and developmental teams. Serve as the athletic department’s central operations lead for facility upkeep, which includes assisting with the physical preparation and maintenance of spaces for practices and competitions, performing minor maintenance, and managing all main campus facility work requests. In collaboration with the Athletic Director and the Assistant AD of High Performance/External Operations, this role will audit athletic spaces to identify, track, and strategize facility updates and operational issues. Throughout all facility and scheduling duties, the individual is accountable for modeling a professional demeanor inherent in higher education and athletics, emphasizing student-athlete mentorship in alignment with the University's mission.

Position Responsibilities

Game Management and Operations (50%): Serve as the primary game manager for all home athletic contests, overseeing contest setup, breakdown, flow, safety, and fan experience.  Act as the primary contact for visiting teams and officials.   Coordinate sport coach coverage for game day responsibilities to ensure equitable assignment distribution.   Assist with procuring game contracts and scheduling game officials.  Develop game management policies and procedures.

General Facilities Management and Maintenance (30%): Serve as the primary contact and operations lead for facility upkeep, maintenance, and main campus work requests.  Perform minor maintenance and assist with physical preparation of athletic spaces for practices and competitions.  Audit athletic spaces alongside department leadership to identify, track, and repair operational gaps or updates.  Create and execute regular preventative maintenance schedules for campus facilities, game systems, and equipment (e.g., scoreboards, shot clocks, PA systems).   Report facility needs to ensure NCAA and Conference competition standards are maintained.

Athletics Scheduling (20%): Coordinate and schedule all in-season, non-traditional, and developmental practices across the St. David’s campus.  Maintain a fair and equitable distribution of practice times for all teams.   Collaborate with the broader University on scheduling outside entities interested in using Eastern Athletics facilities.

Status: Staff, Salaried, Exempt, 12 months per year.

Qualifications

Minimum Qualifications:

• Bachelor’s Degree

• Working knowledge of NCAA Division III rules and compliance processes.

• Understanding of NCAA Division III competition rules and procedures.

• Strong organizational Skills

Preferred Qualifications:

• Experience managing events.

• Master's Degree

Knowledge, Skills & Abilities:

• Communication and Interpersonal Skills

• Leadership and Supervision

• Basic knowledge of Facility Maintenance procedures

• Conflict Resolution

• Detail-oriented

About Eastern University

Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university.  The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.

Background Checks

Standard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.

Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances: 

1)      Affidavit;

2)      FBI Criminal Record Check; 

3)      Pennsylvania Department of Human Services Child Abuse History Clearance and; 

4)      Pennsylvania State Police Criminal Record Check. 

In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment.  Results must be submitted within ten days of receipt.

Description Disclaimer

This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.

For all positions: Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Statement of Non-Discrimination

Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.

Employer

Eastern University

Address

1300 Eagle Road

St. Davids, Pennsylvania, 19087

Phone

610-341-5986