Assistant/Associate Director, Athletics Fundraising and Engagement

Colgate University

Assistant/Associate Director, Athletics Fundraising and Engagement

Requisition Number: 2025S055Posting

Full Time/Part Time: Full Time

Division: Office of Advancement

Department: Athletics Fundraising and Engagement

Wage/Salary Range: Asst. $62,355-$66,000 Assoc $66,000-$71,000

Department Statement:

Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. The University recently launched a $1B campaign in support of the Third-Century Plan, a comprehensive road map that will advance Colgate’s efforts to pursue its mission at the highest level and establish Colgate as one of the finest undergraduate institutions in the nation. A Division I institution, Colgate’s 25 varsity programs are a point of distinction and pride for the University that foster lifelong connections and collective memories among students, faculty, staff, alumni, families, and local community members alike. The Athletics Fundraising & Engagement (AFE ) department endeavors to engage all manner of constituents around Colgate’s varsity teams as well as drive annual spendable funds to the department to support the student-athlete experience. More than 600 student-athletes compete at Colgate in pursuit of excellence in every field, every arena.

Accountabilities:

The Office of Advancement is hiring two positions to support fundraising, marketing, and engagement initiatives for athletics, including the growth of annual spendable support for athletics. Together, these roles will manage a wide range of responsibilities including marketing project management, event coordination, volunteer program oversight, and communication support for coaches and fundraising groups. The work will be divided based on experience and organizational needs, with both positions playing key roles in building proactive, strategic, and effective engagement and fundraising efforts for athletics donors, alumni, and supporters. Specific responsibilities include:

• Manage all athletics marketing solicitation projects, including audience segmentation, population management, scheduling, and collaboration with Communications for design, content, and print production.

• Oversee platform management and marketing infrastructure, ensuring systems are optimized to support fundraising initiatives, including the execution of the annual March Mania Challenge.

• Track, analyze, and report on marketing efforts to assess performance, identify trends, and recommend improvements for future campaigns.

• Manage the athletics fundraising volunteer program, including recruitment, activation, communication, and stewardship of volunteers supporting athletic fundraising initiatives.

• Conduct outreach to athletics prospects who are not assigned to a front-line fundraiser, helping to engage, cultivate, and identify new potential donors for future assignment or increased involvement. In addition, there is a potential opportunity to carry a digital portfolio of athletic prospects.

• Serve as Advancement liaison to a portfolio of coaches and their respective volunteer fundraising groups, supporting strategy, communication, and fundraising efforts.

• Assist in coordinating athletics gift acknowledgment processes, ensuring timely and accurate stewardship of donors.

• Coordinate strategy and/or execution of AFE events, including full logistical support, vendor management, scheduling, and on-site execution.

• Provide proactive support for AFE events, such as team anniversary celebrations, working to anticipate needs and contribute to event success beyond a reactive support model.

• Manage coach newsletter communications, helping to build and maintain a proactive, consistent messaging cadence across the athletics department.

• Manage all event registration, invitation processes, and event-related marketing communications for AFE initiatives.

• Oversee management of athletics-related complimentary ticket and hospitality programs, including tracking, distribution, and stewardship on behalf of the Division of Advancement.

• Provide staffing support for engagement and donor events as needed, which may occasionally require evening, weekend hours, and travel.

• Providing staff support for Colgate’s annual Reunion Weekend is a requirement of the position.

Professional Experience/Qualifications

• A minimum of two years of professional experience in fundraising, alumni relations, event planning, athletics administration, marketing, and/or related fields. Significant volunteer and/or internship experience may be considered.

• Appointment at the associate director level requires four years of experience in the fields listed above.

• Genuine enthusiasm for collegiate athletics and appreciation for Division I within the context of a high academic setting.

• Demonstrated experience developing and implementing programs and meeting measurable goals.

• Experience or aptitude for measuring success and reporting on programs with quantitative and qualitative data.

• Enthusiastic commitment to advancing the University’s mission.

• Demonstrated proficiency with Microsoft Office and Google Suite applications

Preferred Qualifications

• Experience with college athletics, as either a student-athlete and/or staff member

• Experience motivating internal and external stakeholders to achieve mutual goals.

Education

A Bachelor’s degree or a combination of experience and education from which comparable skills are attained.

Other Information

Job Open Date: 06/17/2025

Job Close Date: 7/18/2025

Open Until Filled Yes

Special Instructions Summary

To view the full job posting and apply for this position, go to: https://apptrkr.com/6309166

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

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