Assistant Director - Business Operations

Purpose of the Role: Reporting to the Associate Commissioner of Business & Finance, the Assistant Director, Business Operations is responsible for the execution of the day-to-day business operations and assisting with the accounting of financial records. They are expected to obtain a deep understanding of and assist with managing the business systems and software utilized by the Conference.

Specific Responsibilities:

• Execute the general business and accounting operations, accounts payable, accounts receivable, cash management, and officiating payments, travel, and expense management, and assist in developing and implementing process and procedures to ensure accurate and timely reporting of financial data.

• Manage accounts payable, which includes managing vendors, processing vendor payments, resolving invoice discrepancies, 1099 reporting, and processing sales and use tax filings.

• Help manage the implementation of the organization’s new AP & AR solution and travel and expense solution (BILL) by obtaining an understanding of the solutions and creating business processes aligning with the business operational goals and objectives.

• Oversee and execute weekly officials payments process and reconciliation and manage the Conference’s relationship with the officiating payment and scheduling platform (BlueZebra).

• Serve as primary reviewer of financial processes including expense reports, invoices, and corporate card transactions, among others for completeness and compliance with the policies and correct account coding.

• Manage recording of the Conference’s scholarship programs activity in collaboration with the scholarship administrators.

• Perform financial close procedures by preparing accounting reconciliations, financial reporting, expense projections, and preparing manual journal entries.

• Prepare Conference settlements, including but not limited to, Conference championships and other events.

• Assist in the development of the operating budget and monitoring budget reports and review the financials with the appropriate budget manager to clarify variances and ensure reporting accuracy.

• Train and onboard staff of business systems, processes, and policies/ procedures.

• Assist in the annual external audit by compiling data and supporting documentation for management.

• Assist in the maintenance and review of the Business Office policies and procedures manual and recommend improvements to policies and procedures where necessary.

• Assist with preparation and execution of Conference championships and other events as requested.

• Manage/lead special projects and perform other duties as assigned.

• Provide continuous support to achieve strategic financial goals and objectives.

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be requested to perform additional functions and duties as assigned.

Education Requirements and Qualifications:

• Bachelor’s degree in business, finance, accounting, or related field.

• Minimum of four (4) years professional work experience in business office administration, accounting, or related function.

• Demonstrated background in accounting and/or finance, preferably with experience in accounting and expense reporting software (Sage Intacct and BILL).

• Excellent computer skills with advanced knowledge of Microsoft Office (Word, Excel, PowerPoint).

• Experience in process and/or workflow improvement preferred.

• CPA license preferred.

• Must pass pre-employment screens.

Key Skills and Abilities:

• Display a service mindset, integrity, professionalism, and accountability.

• Strong interpersonal skills, including effective verbal and written communication skills.

• Willingness and eagerness to learn.

• Successful multi-tasker with the ability to prioritize workload and manage time and tasks efficiently, including the ability to pivot and redirect attention as the need arises.

• Proven ability to maintain a positive attitude; reliable and dependable.

• Always represent the ACC and its member institutions with pride and professionalism.

Work Environment:

This position typically operates in an office setting but occasionally at indoor and outdoor venues including stadiums, arenas, and fields. Additionally, please note the following:

• Ability to remain sitting for up to 8 hours at a desk or computer.

• Ability to remain standing/walking for up to 4 hours.

• Due to the nature of the ACC’s business, travel may occur to multiple sites as dictated by major and minor event schedules.

• Due to the nature of events indoors and outdoors, you must be able to endure varying weather conditions including wind, rain, and high and low temperatures.

• Understanding that due to the nature of our business working hours can include nights, weekends, and holidays as necessary.