Coordinator for Athletic Facilities & Operations

Duties and Job Responsibilities

Facility Scheduling and Management: 

• Coordinate the booking and scheduling of all athletic facilities across various sports teams, including practice times, game days, and outside rentals.

• Monitor facility usage to optimize space and time allocation.

• Maintain a comprehensive calendar of facility reservations and communicate schedules to coaches and staff.

External Rentals, Vendor Management & Tailgating Oversight:

• Liaison to Auxiliary Services for external rentals, coordinating facility reservations, contracts, and invoicing.

• Oversee vendor management for concessions.

• Manage tailgating logistics for ASU football season, including:

  • Vendor placement and management for tailgating areas.

  • Coordination with campus security and facilities for setup and regulations.

  • Ensuring tailgating policies align with university guidelines and fan experience goals.

• Seek ways to enhance revenue generation through facility rentals and vendor partnerships.

Maintenance and Repairs:

• Oversee routine maintenance and preventative upkeep of athletic facilities, including equipment, playing surfaces, lighting, and HVAC systems.

• Identify and report facility issues to appropriate maintenance personnel, ensuring timely repairs.

• Coordinate with contractors for larger maintenance projects and renovations.

Event Operations:

• Plan and execute logistics for all athletic events, including set-up, tear-down, equipment staging, and staffing requirements.

• Coordinate with event management teams to ensure smooth game-day operations.

• Manage facility access control and security during events.

• Ensure game day equipment (scoreboards, PA systems, tables, chairs, etc.) is set up properly and troubleshoot as necessary.

Inventory & Concessions Management:

• Assist with the ordering and distribution of concession stand supplies and fueling station inventory.

• Track inventory levels to ensure timely replenishment and cost control.

• Coordinate with vendors and procurement for concessions and equipment.

Budget Management:

• Monitor and manage the budget allocated for facility operations, including maintenance costs, equipment purchases, and facility upgrades.

• Track expenses and identify cost-saving measures.

Compliance and Safety:

• Ensure adherence to all safety regulations and guidelines for athletic facilities, including emergency procedures.

• Conduct regular facility inspections to identify potential hazards and address safety concerns.

• Maintain necessary documentation regarding facility usage, maintenance records, and safety compliance.

Staff Supervision:

• Hire, manage and supervise a team of student workers responsible for daily facility operations, including cleaning, equipment setup, and event support.

• Provide training and guidance to ensure staff understands facility procedures and safety protocols.

• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree

• 1-2 years of relevant work experience or an equivalent combination of education

• Ability to work nights, weekends, and holidays as required for events.

Preferred Qualifications

• A degree in Sports Management, Business Administration, Facility Management, or a related field.

• Coaching, intramurals and/or other relevant experience

• 3-5 years of relevant work experience or an equivalent combination of education

• CPR/First Aid Certification.

Knowledge / Skills / Abilities

• Knowledge of sporting event set-up and tear-down.

• Knowledge of custodial equipment and procedures.

• Good problem-solving skills.

• Proficient in Microsoft Office programs and other general office equipment.

• Organized thinker with exceptional attention to detail.

• Excellent communication skills, both verbally and in writing.

• Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.

Required Documents

• Cover letter

• Resume

• Professional References