Assistant Coach Sport Operations, Softball - Division of Intercollegiate Athletics

Strategic Leadership –

•             Oversee the daily set up for practice or gameday.

•             Assist in game planning and preparation with coaching staff.

•             Manage statistics during gameday.

•             Assist the Head Coach in strategic planning, compiling and analyzing data for gameday.

•             Liaison with Coaching staff and administration.

•             Monitor and analyze overall program budget, including proposed travel budget annually.

•             Facilitate equipment, apparel orders and inventory with equipment staff.

•             Authorized to make P-card and T-card purchases on behalf of the assigned sport.

•             Manage the team per diem card program for current student-athletes, staff, and for official visits.

•             This includes working with Financial Operations to order cards and reporting lost/stolen cards.

•             Prepare requisition for purchase order request for departmental purchases either thru iBuy or the Banner system. Contact vendors for Banner establishment.

•             Coordinate with Business Office if special payment arrangements need to be made with vendors.

•             Coordinate travel arrangements for the team/staff and manage needs during home and away competitions related to team communication, itineraries, equipment needs, team meals and per diem cards.

•             Process expense reports for head and assistant coach. This includes team travel, competitions, recruiting and other miscellaneous reimbursements.

•             Oversee that all policies are being followed to support DIA, campus and NCAA

•             Support the coordination with negotiating the terms for game contracts, including, but not limited to guarantees, locations and or/logistics

Communication –

•             Manage branding strategy for Illinois Athletics and, the head coach, by coordinating and developing a communication plan and schedule for the Head Coach.

•             Serve as the strategic communication, media relations, donor relations. Analyze the effectiveness of external and internal communications and implement changes as needed.

•             Create, implement and cultivate recruitment and outreach plans with key recruiting constituents.

•             Create, send and document correspondence on behalf of the head coach, including managing print and social media communication.

•             Coordinate official campus visits for recruits and their guardian/guest, while ensuring the NCAA rules are followed.

•             Design, coordinate, and organize activities as they relate to the alumni relations, community services and outreach efforts.

Administrative –

•             Collaborate on team building activities and team specific function.

•             Create the Time Management Plan using Teamworks.

•             Create and submit the APEC forms each semester on behalf of the sport program.

•             Track and submit letter winner awards annually on behalf of the sport program.

•             Coordinate scheduling facilities usage and preparation for practices and games.

•             Coordinate with Event Management staff for all game day operation’s needs.

•             Coordinate with Marketing and Promotions staff to provide game/tournament logistical information.

•             Formulation and organization of data analysis in a manner useful to strategic team improvement.

•             Coordinate housing for newcomers, preseason and campus breaks.

•             Coordinate courtesy car exchanges with the development staff on behalf of the coaching staff.