Assistant Athletics Director for Compliance

Title: Assistant Athletics Director for Compliance

Position Purpose

Within the Department of Athletics, the Athletics Compliance office serves staff, coaches, and student-athletes. It is responsible for the organization and administration of the Athletics Department's National Collegiate Athletic Association (NCAA) compliance program. Under general supervision of the Senior Associate Athletics Director, the Assistant Athletics Director for Compliance will be responsible for analyzing and addressing any changes in NCAA bylaws and rules; ensuring accuracy and compliance with NCAA regulations in the processing of grant-in-aid agreement requests, revisions, renewals and cancellations, monitoring of coaches' activities and interacting with departmental staff members and coaches to ensure compliance with NCAA rules and regulations. This position will be responsible for conducting data entry/checks/reconciliation in multiple systems.

Please note, within the department of Human Resources, the position classification title will be listed as NCAA Athletics Compliance Specialist in the CSUB application portal. The working title within the Department of Athletics will be Assistant Athletics Director for Compliance.

A.      Monitor NCAA Compliance

·       Monitor NCAA compliance among coaches, staff, and student-athletes within department of intercollegiate athletics.

·       Ensure that all student-athletes (Including transfer students) are eligible to participate in intercollegiate athletics programs by working with the National Collegiate Athletic Association (NCAA) Clearinghouse in processing and applying the eligibility requirements of freshmen student-athletes and junior college transfers and processing and certifying.

·       Ensure that the University's athletics programs are in compliance with NCAA rules and regulations governing financial aid to student-athletes by working cooperatively with the Director of Student Financial Aid in monitoring all financial aid awarded to student-athletes, including initial athletically related aid and renewable athletically related aid, as well as income from additional sources of countable aid, work study, jobs, grants, and loans.

·       Ensure that the University's athletics programs follow NCAA rules and regulations governing recruiting, amateurism, awards, and benefits, playing and practice seasons, and sports camps and clinics by developing and conducting NCAA rules education sessions for coaches, student-athletes, alumni, and athletics boosters to encourage broad-based knowledge of NCAA rules and regulations and monitoring compliance.

·       Reduce the likelihood of a violation of NCAA rules and regulations governing Booster Club donor and sponsor involvement with intercollegiate athletics programs by educating the Booster Club donors and sponsors, leadership, and general membership about NCAA rules and regulations governing such activities, monitoring the Booster Clubs' involvement, and producing a compliance brochure for boosters.

·       Coordinate investigation of known and/or alleged rules violations. Keep the Director of Athletics and Associate Athletics Director for Compliance informed of all alleged and known violations and handle all correspondence with the NCAA and affiliated conferences regarding rules violations and follow up responses.

·       Create NCAA compliance presentations for educational meetings with coaches, staff, and student-athletes.

B.      Education and Support

·       Provide education and support to coaches, staff, and student-athletes for NCAA Compliance.

·       Review and analyze all compliance training programming for coaches, staff, and student-athletes.

·       Provide relevant compliance information and updates as needed regarding NCAA and Conference rules to Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department personnel in matters governed by NCAA and or conference rules, regulations, and policies.

C.      Compliance Tracking Software

·       Analyze, interpret, monitor, and manage the ARMS athletics compliance tracking software with the goal of training Athletics staff and faculty.

D.      Gender Equity Research and Reporting

·       Provide required research and reporting related to compliance and gender equity for NCAA.

·       Ensure compliance with intercollegiate athletics program reporting requirements by assuming responsibility for filing all NCAA certification forms, squad list forms, drug consent forms, student-athlete statements, annual NCAA disclosure study, and other related forms as required by NCAA and all affiliated conferences.

·       Maintain the compliance policy and procedures manual, the camps and clinics manual, and the Student Athlete Handbook.

E.       Required Qualifications

·       Bachelor’s degree and/or equivalent training and three (3) years of recent work experience in NCAA compliance.

·       Candidate must be committed to the adherence of NCAA rules and regulations.

·       Ability to perform detailed work independently and effectively with a high degree of accuracy in a high-volume, deadline-driven environment.

·       Expertise in investigating and analyzing problems with a broad administrative impact and implications.

·       Ability to analyze and interpret NCAA legislation.

·       Working knowledge of or ability to quickly learn University infrastructure, academic and administrative structure, policies and procedures.

F.       Preferred Qualifications

·       Master's Degree

·       Experience in Student Affairs or Collegiate Athletics

·       Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

G.      Salary

·       Commensurate with experience.

H.      Closing Date

·       Open until filled.

I.         Application Instructions

·       Please email resume, cover letter, and three professional references to Jon Michalik, Senior Associate Athletics Director at jmichalik@csub.edu.